Hybrid working has become increasingly prevalent, as highlighted by a recent study from the Office for National Statistics (ONS). Between 22 May and 2 June 2024, 26% of UK workers adopted a hybrid working arrangement, splitting their time between commuting to the office and working from home. This shift reflects changing attitudes among both employees and employers, who are recognising the benefits of improved work-life balance, reduced distractions, and increased efficiency. However, this new dynamic underscores the importance of providing the necessary support for home working while ensuring that office spaces remain conducive to collaboration, communication, and practical tasks.
In this blog, we’ll delve into what hybrid working entails, explore the implications for businesses, and discuss how solutions like TAAP Visitor Book can help manage this flexible working environment effectively. From enhancing workplace flexibility to monitoring visitors and contractors, these tools are essential for adapting to the future of work.
What is Hybrid Working?
Hybrid working, or flexible working, is a work arrangement that combines working remotely and in an office setting. Companies are utilising this model to reduce expenditure while promoting dynamic working conditions. The implications of this way of working are that team members feel more flexible and can adapt to changing needs in the office. It also leads to more staff in the office when you need them, for collaborative working and meetings.
One such solution to support this workplace model is TAAP Visitor Book, which can integrate with apps like Microsoft Outlook and allow users to receive invitations on their set days in the building. Managers can use TAAP Visitor Book to monitor who is in the building and regulate the number of people in the building to ensure there are enough desks to the number of staff in the building.
TAAP Visitor Book allows businesses to be more flexible when renting space in offices. The Visitor Book’s seamless sign in would make shared office buildings easier to manage, beneficial for facility owners when trying to entice tenants back to the office.
Efficient Visitor Tracking for Secure Office Management
When an office has external visitors, it can be easy to lose track who is on site. For outsource facility management businesses, the ability to provide assurance to their clients that their office space is secure from any external visitors entering unmonitored is one that is very highly valued. TAAP Visitor Book can be used by outsourced facility managers to log every visitor at the point of entrance.
When running facility management for clients, firms can have the task of juggling hundreds of different offices. TAAP Visitor Book clearly displays different locations and can separate the data to allow facility managers to manage individual buildings as well as having full visibility of whole estates. Keeping track of contractors throughout the entire estate can be fraught with difficulties. Visitor Book has the feature to monitor your staff by taking a record of data from when they enter and leave the premises. This data is kept accurate, as it can only be imputed by scanning a unique QR code on arrival.
Monitoring Your Attendees
TAAP Visitor Book can monitor who enters and building and when, as well as their telephone, email and other personal information. This is especially important in the case of a fire evacuation as fire marshals can use Visitor Book to see who is in a building and request everybody who has left the building to scan the exit QR code to get a list of all persons who have not left the building. Anybody who is unaccounted for can be contacted easily from their personal information submitted on sign in. All sensitive data stored is GDPR compliant.
To learn more about the Visitor Book, or if you want to discuss how it could be implemented in your back to work strategy get in touch with the team.
