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Embracing Hybrid Working: How TAAP Visitor Book Supports Flexible Workspaces

August 21, 2024

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Hybrid working has become increasingly prevalent, as highlighted by a recent study from the Office for National Statistics (ONS). Between 22 May and 2 June 2024, 26% of UK workers adopted a hybrid working arrangement, splitting their time between commuting to the office and working from home. This shift reflects changing attitudes among both employees and employers, who are recognising the benefits of improved work-life balance, reduced distractions, and increased efficiency. However, this new dynamic underscores the importance of providing the necessary support for home working while ensuring that office spaces remain conducive to collaboration, communication, and practical tasks.

In this blog, we’ll delve into what hybrid working entails, explore the implications for businesses, and discuss how solutions like TAAP Visitor Book can help manage this flexible working environment effectively. From enhancing workplace flexibility to monitoring visitors and contractors, these tools are essential for adapting to the future of work.

What is Hybrid Working?

Hybrid working, or flexible working, is a work arrangement that combines working remotely and in an office setting. Companies are utilising this model to reduce expenditure while promoting dynamic working conditions. The implications of this way of working are that team members feel more flexible and can adapt to changing needs in the office. It also leads to more staff in the office when you need them, for collaborative working and meetings. 

One such solution to support this workplace model is TAAP Visitor Book, which can integrate with apps like Microsoft Outlook and allow users to receive invitations on their set days in the building. Managers can use TAAP Visitor Book to monitor who is in the building and regulate the number of people in the building to ensure there are enough desks to the number of staff in the building.

TAAP Visitor Book allows businesses to be more flexible when renting space in offices. The Visitor Book’s seamless sign in would make shared office buildings easier to manage, beneficial for facility owners when trying to entice tenants back to the office.

Efficient Visitor Tracking for Secure Office Management

When an office has external visitors, it can be easy to lose track who is on site. For outsource facility management businesses, the ability to provide assurance to their clients that their office space is secure from any external visitors entering unmonitored is one that is very highly valued. TAAP Visitor Book can be used by outsourced facility managers to log every visitor at the point of entrance. 

When running facility management for clients, firms can have the task of juggling hundreds of different offices. TAAP Visitor Book clearly displays different locations and can separate the data to allow facility managers to manage individual buildings as well as having full visibility of whole estates. Keeping track of contractors throughout the entire estate can be fraught with difficulties. Visitor Book has the feature to monitor your staff by taking a record of data from when they enter and leave the premises. This data is kept accurate, as it can only be imputed by scanning a unique QR code on arrival.

Monitoring Your Attendees

TAAP Visitor Book can monitor who enters and building and when, as well as their telephone, email and other personal information. This is especially important in the case of a fire evacuation as fire marshals can use Visitor Book to see who is in a building and request everybody who has left the building to scan the exit QR code to get a list of all persons who have not left the building. Anybody who is unaccounted for can be contacted easily from their personal information submitted on sign in. All sensitive data stored is GDPR compliant.

To learn more about the Visitor Book, or if you want to discuss how it could be implemented in your back to work strategy get in touch with the team.

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Why TAAP?

Why TAAP?

Why would you build applications on TAAP?

The software industry promised you could digitise all your processes, become a data first organisation, embrace AI and transform into the business of the future. But is that really the full story?

It’s an exciting vision, but here’s the reality.

Just like the nuclear industry, software promises immense power and potential, but it also has a radioactive side.

Over time, software decays. It becomes harder to manage, each year its maintenance costs spiral. All software reaches a tipping point where it must be retired or completely rebuilt.

Software maintenance is its own master, touching every part of an organisation.

All of your software must be maintained all at once, reacting to Patches, updates, compatibility issues, and new vulnerabilities. You don’t control the timeline, your software does.

It consumes every available IT resource, restricts agility, and the more you digitise the worse it gets

And the cost? Maintaining software typically costs 7 to 10 times more than the initial cost of building it.

It drains your ability to innovate, to seize opportunities, to move at the speed of business and to remain competitive.

The dream of end-to-end digital transformation begins to fade. The vision becomes a fantasy. Software, once a symbol of progress, becomes a burden. Delays mount. Backlogs grow. New ideas are sidelined. Legacy software grinds your business to a halt, undermining your most critical asset: data.

It’s a self-perpetuating cycle, a workload-creation engine, creating lag, inefficiency, and operational drag.

This isn’t the future you imagined, but it’s how the software industry has operated for the last 50 to 70 years. It’s the unspoken cost of ownership, the law of diminishing returns.

There has to be a better way!

This is where TAAP steps in.

TAAP has shifted spend from maintenance to innovation, embracing an AI-centered future of evolving knowledge engineering.

Apps written to run on TAAP are free from legacy maintenance.

They can run for 10, 15, or more years, maintenance-free!

You can digitise everything and do so free from the burden of technical debt!

TAAP technologies allow you to leverage our AI-assisted designers to scope and define the solutions you require.

TAAP simplifies and accelerates the process of turning ideas into apps.

With TAAP you can build fully functional applications in seconds, not code snippets, but enterprise-grade applications with support for role-based access controls and Single Sign On right out of the box. This means you can operate at enterprise scale giving the right people permissions to access and use the apps they require.

You can now truly become a digital-first organisation.

You can have tremendous flexibility over how you can build apps and target different types of deployments, cloud, on-premise, on-device, even fully offline.

You can develop and release an unlimited number of processes and at different release cadence.

TAAP has been engineered to allow organisations to embrace software at scale across departments, for SMEs, national and global enterprise, and in multiple languages.

Our generative technologies are deterministic, allowing you to digitise any process without compromise, built how you want, bug free, with zero maintenance, whilst providing access to your source code and IP.

Engineered for frictionless scale-out via the Microsoft commercial marketplace, customers from over 170 markets can directly start building applications on TAAP with a click of a button.

Commercialised to be inclusive for consultancies, ISVs, SIs, and product companies to benefit from this technology. Creating their own IP on TAAP, licensing and protecting their margins and value within a new and modernising software industry.

With low-cost licensing, we encourage you to digitise everything, and we don’t penalize or restrict you from wanting to digitise it all

This is a tectonic shift to the way in which software can be envisioned and leveraged for the future. We are driving the next stage of evolution for the software industry, reducing the time to value and bringing quicker results, improved quality, and lower costs

It’s almost too good to be true, but that’s our vision, allowing the world to embrace software and elevating the way technology can help humanity grow and evolve. We are changing the rules of how the software industry has operated so far.

TAAP delivers the future the software industry promised, but struggled to deliver.

TAAP can help you simplify complexity, accelerate performance, and achieve results—fast.

Click the link and contact us today to start your digital transformation with TAAP!