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Welcome Page

Visitor Book Admin Welcome

Get set up using the steps outlined below.

Step 1

Start by adding locations and define mandatory and optional data fields to be collected along with a checklist of information that a visitor must read and agree to when they sign in to a location.

Step 2

Add Users and assign a default location, on a user-by-user basis.

Step 3

When adding a User, define their role to determine accessibility and features

User – If a default location is set, ‘Users’ will only see their chosen location as it’s a *restricted* role. Where there is no default location set, Users will have visibility of all locations

Admin – An ‘Administrator’ role has visibility of *all* Locations

Step 4

Print two hard-copy QR codes for: 1) Visitor sign in, 2) Visitor sign out. Both to be displayed at each entry / exit location point.

Search and Export

Use the ‘Search’ button to search and export to CSV Visitor data from within the last 30 days.

Office 365 Add-In

If you would like to use the Add-in, navigate to ‘Add-in’ to download the Office365 Outlook desktop application plugin file known as the ‘manifest’. To find out how to deploy go to the HELP page.

Visitor Types

Create new Visitor Types and configure settings for each, find out more on the HELP page.

Latest Releases

V2.1

  • added against mandatory fields in the web app and mobile app
  • Number of checks accepted added in the export

 

V2

  • Pre-Registration – Visitors can pre-register before attending site
  • Email Verification – Verify your visitors are who they say they are
  • Check Lists – Ability to add hyperlinks for review by your visitors
  • Check Lists – New timer functionality to ensure visitors are reading the checks
  • Client Registered Users – App users added at the top level that can then be mapped into visitor types against different locations

 

V1.9

  • Ability to scan the sign out QR code via the web app
  • Special assistance optional field has been added
  • Times of arrival/departure at location available via the search function
  • Ability to filter by Visitor Type on the visitor home page

 

V1.8

  • Email Address Upload – Email addresses can be bulk loaded via CSV against a Visitor Type to automatically assign individuals to a specific Visitor Type e.g. employee
  • This is useful for companies with a large number of employees who need to be mapped to an employee Visitor Type so they sign in with their employee details only

 

V1.7

  • Visitor Types provides organisations with control over their visitor sign in processes
  • Visitor Types are fully customisable against a location which means that visitor experiences will vary based upon who they are, whether they are an employee, contractor or visitor

 

V1.6

  • Badge Number – Optional field against the location that if selected will allow a badge number to be entered by the Visitor or Reception. This will appear against the visitor in the Visitor Book for reference
  • Postcode – Optional field against the location that if selected will appear for Visitors to complete on sign in
  • On Site Only Filter – New filter located in the Visitor Book screen to quickly see who is still onsite. This can be used in case of an emergency or simply to see who is onsite

 

V1.5

  • Secure ID – This hides visitor details except their name, this reduces the risk of identity theft. This feature also helps reduce the scope for a GDPR breach
  • Web App Sign out – users can now sign out using the web app
  • Visitor Badge Off Feature – this allows users on set up to decide whether a visitor badge is generated when a visitor signs in or not

 

V1.4

  • Person Visiting is now a field that can be selected to appear for your visitor to complete on sign in
  • Calendar invite add-in updated with links to the Android and Apple app stores for download of the TAAP Visitor Book app by the Visitor
  • Data retention criteria may be set against a location facilitating the purge of Visitor data based on the value set which can be anywhere from 1 and 30 days

 

V1.3

  • Add a checklist of information such as fire evacuation procedures, health and safety policies, that a visitor must read and agree to when they sign in at a location
  • Manage mandatory and optional fields for the visitor to complete when signing in at a location
  • Special Assistance option now available for visitors to indicate assistance required on arrival at a location

Why TAAP?

Why TAAP?

Why would you build applications on TAAP?

The software industry promised you could digitise all your processes, become a data first organisation, embrace AI and transform into the business of the future. But is that really the full story?

It’s an exciting vision, but here’s the reality.

Just like the nuclear industry, software promises immense power and potential, but it also has a radioactive side.

Over time, software decays. It becomes harder to manage, each year its maintenance costs spiral. All software reaches a tipping point where it must be retired or completely rebuilt.

Software maintenance is its own master, touching every part of an organisation.

All of your software must be maintained all at once, reacting to Patches, updates, compatibility issues, and new vulnerabilities. You don’t control the timeline, your software does.

It consumes every available IT resource, restricts agility, and the more you digitise the worse it gets

And the cost? Maintaining software typically costs 7 to 10 times more than the initial cost of building it.

It drains your ability to innovate, to seize opportunities, to move at the speed of business and to remain competitive.

The dream of end-to-end digital transformation begins to fade. The vision becomes a fantasy. Software, once a symbol of progress, becomes a burden. Delays mount. Backlogs grow. New ideas are sidelined. Legacy software grinds your business to a halt, undermining your most critical asset: data.

It’s a self-perpetuating cycle, a workload-creation engine, creating lag, inefficiency, and operational drag.

This isn’t the future you imagined, but it’s how the software industry has operated for the last 50 to 70 years. It’s the unspoken cost of ownership, the law of diminishing returns.

There has to be a better way!

This is where TAAP steps in.

TAAP has shifted spend from maintenance to innovation, embracing an AI-centered future of evolving knowledge engineering.

Apps written to run on TAAP are free from legacy maintenance.

They can run for 10, 15, or more years, maintenance-free!

You can digitise everything and do so free from the burden of technical debt!

TAAP technologies allow you to leverage our AI-assisted designers to scope and define the solutions you require.

TAAP simplifies and accelerates the process of turning ideas into apps.

With TAAP you can build fully functional applications in seconds, not code snippets, but enterprise-grade applications with support for role-based access controls and Single Sign On right out of the box. This means you can operate at enterprise scale giving the right people permissions to access and use the apps they require.

You can now truly become a digital-first organisation.

You can have tremendous flexibility over how you can build apps and target different types of deployments, cloud, on-premise, on-device, even fully offline.

You can develop and release an unlimited number of processes and at different release cadence.

TAAP has been engineered to allow organisations to embrace software at scale across departments, for SMEs, national and global enterprise, and in multiple languages.

Our generative technologies are deterministic, allowing you to digitise any process without compromise, built how you want, bug free, with zero maintenance, whilst providing access to your source code and IP.

Engineered for frictionless scale-out via the Microsoft commercial marketplace, customers from over 170 markets can directly start building applications on TAAP with a click of a button.

Commercialised to be inclusive for consultancies, ISVs, SIs, and product companies to benefit from this technology. Creating their own IP on TAAP, licensing and protecting their margins and value within a new and modernising software industry.

With low-cost licensing, we encourage you to digitise everything, and we don’t penalize or restrict you from wanting to digitise it all

This is a tectonic shift to the way in which software can be envisioned and leveraged for the future. We are driving the next stage of evolution for the software industry, reducing the time to value and bringing quicker results, improved quality, and lower costs

It’s almost too good to be true, but that’s our vision, allowing the world to embrace software and elevating the way technology can help humanity grow and evolve. We are changing the rules of how the software industry has operated so far.

TAAP delivers the future the software industry promised, but struggled to deliver.

TAAP can help you simplify complexity, accelerate performance, and achieve results—fast.

Click the link and contact us today to start your digital transformation with TAAP!